Our village hall is at the centre of our community, where you will receive a warm welcome!
Come along to the village hall on the first saturday of the month for soup (including bread/roll), Dessert and a pot of tea. All made locally by the Soup Saturday Team using as much local and home grown produce as possible.
Plenty of Gluten Free and Vegan options.
£7.00 per person for all three and £5 for soup or desert and a cuppa!
Saturday 3rd October 2026
12pm to 3pm
A new initiative to support older people with heating requirements
Monday 28 September 2026, 7.00pm
Present: PaulC, Lisa, Jim, Pete, Dave, Jayne, Paul S, Adele, Sheena, Lynne, Jude, Annie
Apologies: Eithne, Sam and Beccy, Jonathan and Helen, Martin
Finance
Activity
3. Soup Saturday — final arrangements
Decision: Lisa to lead the group and report back at next meeting
4. Christmas Fair
Decision: Adele to lead and report back at next meeting
5. Clean up and winter readiness
Decision: Put the date in diary – turn up and crack on
Policy
6. Resilience planning — fire prevention
Decision: Working group created – Dave – Pete – Jane (TBC) – Martin – PaulC and anyone else who wishes to join
Report at next meeting
7. Website
Decision: Jude to take on the day to day administration of the site – send information to her for uploads etc on items of interest / events etc
8. Diary dates
8. Any other business
| Date: | Monday 18th May 2026 |
| Time: | 7pm |
| Location: | Mossdale Village Hall, DG7 2NF |
| Chair: | Paul C |
AGENDA
1. Welcome and Apologies for Absence
Patti, Eithne, Sam and Becky, Jo, Annie
– Jim, Lisa, Risto, Jane, Dave, Peter, Carmina, Paul S, Sheena, PaulC
2. SCIO Application Update
3. Funding Update and Options
• Current financial position £8100
Action – PC to pursue and submit bid by June week 1
4. Painting Plan and Hall Clean-Up
• Areas requiring painting/decoration
5. Summer BBQ Planning
• Proposed date Friday 14 August
• Next meeting plan event
10. Any Other Business (AOB)
Pop up cafe this weekend Saturday 23 May 10-2pm for Spring Fling visitors coffee and tea – Action: Carmina
Dave suggested possibility to set up a meshtastic system
11. Date of Next Meeting
Monday 22 June 7.00pm
Mossdale Village Hall • Registered Office: Kennels Cottage, Hensol, Mossdale, DG7 2NE
Meeting Notes
Date Monday, 20 April 2026
Present: Sam, Becky, Lynn, Lisa, Jim, Paul, Carmina, Jonathan, Helen
• Apologies:
Patti and Risto
1. Matters Arising from Previous Meeting
2. Financial Report
Current Balance: £8527.17
Recent Income: £485
3. Hall Maintenance & Operations
Need a repair and paint afternoon to do the sitting area and clear gutters and put up the display board and lights etc – date 1st May Friday late afternoon onwards
4. Bookings & Events
May 8th – Wooden visitor evening -with wood themed music – pizzas – wine – bring a salad – cake etc we already have loads of wine and fizzy drinks so no expenditure for drinks – it will have to be the same again as we don’t have a license so voluntary payments – will be publicised next week once it goes official but basically its for us as a village
Ongoing bookings – Yoga – Tuesdays 6pm – Naturally Smart Permaculture every fortnight 27th next gathering – Band Thursday 6pm
5. SCIO Application Progress
Submitted March 18th nothing to report as yet
6. Correspondence
Request from Kells Community Council to host meeting on the 8th June @ 7pm – Paul is away so perhaps someone could meet and greet etc?
7. Applications for funding
Submitted
D&G Climate Hub
Climate Ready Communities Fund 2026–2027 £12,800
8. Any Other Business (AOB)
Next Meeting: May 11th
Date: May 11th Lynn’s birthday
9th February 2026
Location: Mossdale Village Hall
Chair: Paul Note-taker: AI
Attendance and Apologies
Attendance: Eithne, Lisa, Carmina, Paul, Jim, Paul
Apologies: Annie, Sam and Beccy, Adele, Sheena, Patti and Risto
Meeting Notes
Item 1: Sheena’s Planned Evening
Discussion notes: March 6th 7-9.30, Licensed bar is booked Paul C will print the license when it arrives from D&G council, need to rethink the idea of price as its putting people off, need to send details far and wide to get people to come
Decisions / actions:
Paul S has edited the poster and sent it to Annie, Jo for Glenkens Hub, and circulate to the village people
Free on door (donations welcomed) spend the money at the bar
Paul S to buy wine x20 – we already have some fizzy drinks and a few beers, Paul C will also get some beer and then we will have the makings of the bar
Item 2: Painting Session and Improving the Coffee Seating Area
Discussion notes:
Dalry shop fund £600 for the coffee sitting area improvement
Decisions / actions:
Paul to get paint and rollers/brushes and other bits we need – then painting day FRIDAY 13TH March 1pm onwards
Set up will include a working area with printer, sewing machine and shelves for books and things
Call out for rugs, one cosy seat
Item 3: Plans for SCIO
Discussion notes:
Paul C shared latest update – had needing about an alternative way to set up the hall as a social funding committee and having a second meeting to see what it offers before we go ahead – next meeting this will be shared
Decisions / actions:
next meeting this will be shared
Item 4: Star Gazing Session Next Week
Discussion notes:
Next week Tuesday 17th 7:00pm an evening star gazing and a talk by one of the trustees of the Proposed Clatteringshaws Dark Skies Centre
Decisions / actions:
Come along for what looks like a great evening. Donations on the evening.
Item 5: Any Other Business (AOB)
Discussion notes:
Eithne has got hold of two compost bins for the back yard.
Lisa suggested we need to get recycling bins (as part of the upgrade plans)
Carmina is going to set up a free cycle Mossdale group on the chat
Eithne is to repeat the 6 week yoga series
Paul S is to get hold of the 100 club money and transfer it into the account so we will then use it for the kitchen floor improvements.
Date of Next Meeting: March 9th 7.00pm
MOSSDALE VILLAGE HALL
MINUTES OF ANNUAL GENERAL MEETING
January 5, 2026
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Present: Paul, Eithne, Patti, Risto, Jim, Whitney, Carmina, Paul, Sheena
Apologies: Jonathan, Helen, Lisa, Smith, Becky, Adele, Jayne, Tony, Peter, Liz, Annie, Jo
Chair: Paul
Meeting opened at: 7.00pm
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1. WELCOME AND APOLOGIES FOR ABSENCE
The Chair welcomed all members to the Annual General Meeting and wished everyone happy new year.
The meeting was confirmed as quorate with 9 members present.
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2. APPROVAL OF PREVIOUS AGM MINUTES
The minutes of the AGM held on January 12 2025 were reviewed.
MOTION: That the minutes be approved as a true and accurate record.
Proposed by: Paul
Seconded by: Paul S
Vote:Carried
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3. CHAIR’S REPORT
Paul presented the Chair’s Report:
See appendix A
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4. TREASURER’S REPORT
Jim presented the financial report:
See appendix B
– Proposed budget for 2026 to be discussed in detail at next meeting
MOTION: That the financial report be accepted and the budget approved.
Proposed by: Paul
Seconded by: Patti
Vote: Carried
Action: Final document to follow from Jim
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5. GOVERNANCE UPDATE
Paul provided update on:
– Current status as unincorporated association
– SCIO application history and learnings
– Constitutional matters
– Trustee liability insurance arrangements
Action: Plan to resubmit SCIO during Q1 2026 and papers will be tabled at next hall meeting in February
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6. PRICING STRUCTURE RATIFICATION
Paul presented the proposed Three Tier Access Model:
TIER 1 – Village Residents (DG7 2N):
– Free access with voluntary donations welcomed or equivalent in kind
TIER 2 –
TIER 3
In 2026 there will be leasing contracts issued for events so that we have the appropriate documentation for there SCIO process in place – this will begin in Q2 2026
Discussion:
The reason this needed reviewing was because of earlier uncertainties about purpose and process, we need to have it in place as it will be included in the SCIO proposal. After some discussion regarding how to phrase the modification, we agreed on the following which will be reviewed annually or earlier if it proves difficult to manage.
MOTION: “That Mossdale Village Hall adopts the Three-Tier Access Model as presented, providing free hall use to all village residents (DG7 2N postcode area) with voluntary financial donations welcomed or benefit in kind, requesting donations from external users when village involvement exists to cover heating and lighting and basic maintenance costs, and charging £15 per hour for external commercial use with no village involvement, effective from 05/01/2026.”
Proposed by: Patti
Seconded by: Paul
Vote: CARRIED
Implementation date confirmed as 05/01/2026
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7. ACTIVITIES AND COMMUNITY IMPACT
Paul reported on:
– Naturally Smart workshops – further information on events page of the website
– Community events: Paul S offered to run a social evening Quiz – date to be confirmed – possibly 17 March St Patricks Day
– Total bookings/users: 65 bookings for Q1 – automated system is working well
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8. STRATEGIC PRIORITIES FOR 2026
Paul outlined priorities:
1.SCIO
2. Implement the sitting area painting and tidy and make it comfortable as we now have the £600 from Dalry Shop which we were awarded in December – need to sort out a date for action
3. Prepare bid for regeneration of the building and potential for extending the kitchen side
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9. TRUSTEE ELECTIONS
In making the planned move to a SCIO we can substantially restructure the idea of committee and change the way the hall is managed. The approval to do this was presented earlier in 2025 and we can now move to elect THREE trustees, who will be in post in readiness for the move to SCIO status. This makes the management group smaller to meet with requirements, and enables us to then hold regular meetings which are open to anyone in the village to attend and participate, with the intention to set up when necessary small working groups for buildings, or land activity or to lead an event.
Current Trustees:
Paul, Jayne, Eithne, Jim, Lisa
Resignations/Retirements:
Jayne, Eithne
Nominations Received:
Jim, (nominated by Risto and Paul) Paul (Carmina and Patti), Lisa (Eithne and Paul S)
Elections Held
Trustees Elected/Re-elected:
Jim Slattery, Paul Clarke, Lisa Chamberlain
The new trustee body was confirmed with 3 trustees serving these are three year appointments without prejudice, meaning that they can resign at any time during their period in office with notice to the monthly meetings. The Trustees have final executive oversight of the activities of the hall and hold legal responsibilities for its good governance and management on behalf of the village hall.
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10. ANY OTHER BUSINESS
Sheena is planning a gathering like an open mike event for 6th March and will come to the next meeting with a plan so we can book a bar licence
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12. DATE OF NEXT AGM
The next AGM be held on 4th January 2027, Proposed by: Paul
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13. CLOSE OF MEETING
The Chair thanked all members for their attendance and participation.
The meeting closed at 8:15
Signed at meeting on the notes PC/JS
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ACTIONS ARISING FROM MEETING
By next meeting
Paul S to come back with a suggested quiz night theme and date
Paul and Jim to finalise AGM minutes and reports and submit to the website
Sheena to come back with a plan for open mike ‘Concert by Candlelight’ social event
Appendix A: Hall Report
AGM – 5 January 2026
I am pleased to present the Hall Report for Mossdale Village Hall, covering the period since our last Annual General Meeting in January 2025.
From Stewardship to Strategic Direction
Since January 2025, our priority has been to stabilise and strengthen the operational foundations of the hall. This has included holding regular community meetings, improving clarity in decision-making, reviewing our record-keeping, and undertaking a thorough review of policies and procedures to ensure we meet our legal, ethical, and operational responsibilities.
Over the course of the year, however, it became clear that stewardship alone is no longer sufficient. Community halls across Scotland are increasingly being asked to play a broader role — as places of resilience, wellbeing, learning, enterprise, and connection. In response, we have taken the deliberate step of moving beyond short-term management towards longer-term strategic thinking.
As a result, we have begun to articulate a clear and shared direction for the future of the hall. This work culminated in the draft Mossdale Plan (2025–2030), submitted for consideration in May 2025. The plan sets out a structured, realistic, and ambitious framework for how the hall can evolve as a vital community asset over the next five years.
The Mossdale Plan provides a clear roadmap for development through to 2030. It is not a fixed blueprint, but a living framework designed to guide decisions, attract funding, and give the community confidence about the direction of travel.
At its core, the plan sets out a simple vision:
A vibrant, multi-use community hall at the heart of Mossdale life — legally sound, financially sustainable, and welcoming for all.
The plan identified 2025 as a foundation year, with the primary objectives of establishing the legal and organisational structures needed for future growth, and generating reliable data on usage and demand for the hall’s services.
We now have a revised application ready for submission to become a Scottish Charitable Incorporated Organisation (SCIO). We hope this will be validated during 2026 and will strengthen governance, improve transparency, and significantly increase our eligibility for external funding.
Governance, Transparency, and Readiness
A major strand of work over the past year has been preparing the hall for this next phase. This has included:
• Reviewing and rewriting the constitution
• Establishing clearer financial systems and reporting
• Moving towards regular, transparent accounts
• Improving administrative and digital infrastructure
While much of this work is not immediately visible, it is essential. Without strong governance and compliance, future ambitions — including funding applications and capital investment — would not be possible.
Community Life and Activity
Alongside this foundational work, we have remained committed to the hall’s role as a living social space. The Mossdale Plan groups activity into five themed areas: Resilience, Wellbeing, Arts & Culture, Community & Social Life, and Local Economy & Enterprise.
Many activities are already underway or planned, including yoga, arts sessions, pop-up café and shop initiatives, games nights, music, and workshops. These are not isolated events, but part of a deliberate effort to build evidence of use, participation, and impact — all of which will be vital in securing future support and funding.
Financial Oversight and Sustainability
In 2025, we made two intentional financial decisions. First, to encourage and increase community involvement, we offered free access to the venue within Mossdale community boundaries. Second, we revised hall fee arrangements to align with current legal requirements relating to bookings and liability management.
Both of these decisions will be reviewed and, where necessary, refined during the coming year, in line with SCIO requirements and best practice.
Income and expenditure have been monitored closely throughout the year, and spending has been controlled in line with available resources. From 2025 onwards, the Mossdale Plan sets out a staged financial pathway, moving from modest, community-funded activity in the early years towards larger development and capital funding as the project matures.
This reflects our commitment to sustainability — growing only at a pace that the hall, the trustees, and the wider community can realistically support.
Looking Ahead
Looking forward, our priorities are clear:
• Completing the SCIO transition during 2026
• Embedding transparent financial and reporting systems
• Expanding regular community activity
• Strengthening the hall’s digital presence and communication
• Beginning structured planning for future refurbishment and redevelopment
The ambition is not change for its own sake, but to ensure that Mossdale Village Hall remains relevant, resilient, and genuinely useful to the community for decades to come. The hall has played a valuable role in Mossdale for many years, and we now need to think carefully about how it will continue to serve the community into the future.
Thanks and Acknowledgements
I would like to thank the entire Mossdale community for their time, commitment, and thoughtful engagement over the past year. The work involved in planning, governance, and community development is substantial and often unseen, but it is fundamental to the hall’s future.
Thanks also go to hall users and to the wider community who continue to support the hall and contribute to its life and energy.
Closing
In closing, since January 2025 we have moved from maintaining Mossdale Village Hall to actively beginning the process of shaping its future.
I look forward to the year ahead as we turn our shared vision into practical and visible progress.
Thank you.
Paul Clarke
4 January 2026
Appendix B AGM financial report January 2026
1. Arithmetic check (balances reconcile correctly)
Each month rolls forward correctly the previous one. The end-of-year balance is internally consistent but we started the year in May because it took ages to get the new bank account established.
• Opening balance (01-May-25): £11,642.42
• Closing balance (end of year) 01/12/25: £8,633.64
• Net movement: −£3,008.78
This exactly matches total expenditure minus income (see below).
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2. Expenditure vs income summary
Gross expenditure (positive figures)
• May: £298.88
• Jun: £689.42
• Jul: £1,255.70
• Aug: £554.25
• Oct: £14.25
• Nov: £888.49
Total gross expenditure: £3,700.99
Income / credits (negative figures)
• Sep: £144.77
• Dec: £547.44
Total income: £692.21
Net spend for the period
• £3,700.99 − £692.21 = £3,008.78
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3. Monthly pattern observations (strategic view)
• Highest burn month: July (£1,255.70)
→ Likely a one-off or seasonal cost spike.
• Two income months: September and December
→ These materially softened the annual drawdown.
• Low-activity month: October (£14.25)
→ Suggests discretionary control is possible when needed.
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4. Average burn rate (useful for forecasting)
• Net average monthly spend (May–Dec, 8 months):
£3,008.78 ÷ 8 ≈ £376 per month
At that rate:
• £8,633.64 gives roughly 22–23 months of runway if nothing changes.
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5. What this tells us operationally
• The account is stable, not leaking.
• One or two planned income injections per year materially extend runway.
• Containing July-style purchasing spikes (footy goals, hoses, hoover etc one offs basically) is more impactful than trimming small monthly costs.
We will now begin to return accounts each quarter to the hall meeting and put them onto the website.
Jim Slattery
Eithne will be running a Tuesday evening yoga session each week from 6-7pm all welcome.
17 January – 21 February – 28 March – 25 April
Patti is running a series of Art workshops in 2026 they are super days and well worth attending, lovely company of people involved in their own work and sharing ideas and superb support, guidance and tuition from Patti. Places are limited book now!!
